Guidelines and Application Instructions

Overview

The Arts Access Grant program is driven by the need to increase access to relevant and impactful arts experiences by historically marginalized communities throughout Santa Clara County. The program provides project support for programming specifically designed to reach historically underserved audiences. Arts Access Grants are made possible through a partnership with the County of Santa Clara and with support from the County Board of Supervisors, with additional funding from the National Endowment for the Arts.

Examples of alignment and access include:

  • Access to arts exhibitions and performances by County clients such as foster youth, social services clients, etc.
  • Art that thematically addresses County priorities such as intimate partner violence, anti-obesity, literacy, suicide prevention, etc.
  • Art supplies and instruction for clients of County programs such as The Hub, domestic violence shelters, etc.
  • Artistic programs serving historically marginalized populations and aligned with Santa Clara County values of inclusion, diversity, equity and heritage.

Grant Guidelines, Eligibility, and Evaluation Criteria

Two-year grant program

SVCREATES is transitioning to a two-year application cycle for Arts Access Grants. 2025 grant recipients will be eligible for grant renewal in 2026, contingent on SVCREATES available funding, grantee’s successful delivery of their project/program in year one, and submission of required reports. The grant will fund your delivery of a program each year to a specific population. The shift to multi-year funding is intended to support your capacity to deepen relationships with the communities you serve, and learn through project challenges and successes year over year. So while you might modify your project scope in year two, you are expected to serve the same community over both years of the grant program. Grant award amounts will be comparable in year one and year two.

Grants will be competitive and limited by the available funding. Approximately 10-15 grants will be awarded. Partial funding may be awarded. Due to the competitive nature of this grant program and the two-year program cycle, organizations must demonstrate a history of programming with the community to be served. This is NOT an opportunity to develop initiatives with audiences you have not previously engaged.

Grant Guidelines: 

  • Projects or programs will be arts experiences (eg. performances, exhibitions, classes) that are made accessible to one or more distinct audiences/communities.
  • Projects or programs should employ primarily Santa Clara County based artists.
  • Projects or programs should serve historically marginalized communities; applications must define communities to be served. Communities might include: Title I schools, low income neighborhoods, rural communities, social service agency clients, and others. Please refer to the examples of alignment and access above.
  • Competitive projects will benefit from a partner or advisor with expertise about or representing the community to be served.
  • Project or program may be a renewal or expansion of an existing program or may be a new program with an audience previously served.

Eligibility Requirements:

  • Eligible organizations will be based in Santa Clara County (eg. have a primary performance, exhibition, or office space in the county and serve primarily Santa Clara County residents).
  • Eligible organizations will have 501c3 status or a qualified nonprofit fiscal sponsor.
  • Eligible organizations will have a minimum of three years of arts programming history in Santa Clara County.
  • Eligible projects/programs will serve Santa Clara County residents and take place in Santa Clara County.
  • New in 2024: Eligible organizations must have a history of programming with the community to be served, having provided at least one year of programming with/for the identified community.

Restrictions:

  • For-profit organizations are not eligible.
  • Institutions of primary and secondary education are not eligible.
  • Local governments are not eligible.
  • Universities and colleges are limited to providing fiscal sponsorship for one arts program only. Grants may not support operating costs for the university or college, but must be applied to program and overhead costs of the applying entity.
  • Grants may not be applied toward support for political or religious purposes, fundraisers for other organizations or causes, capital improvements, lobbying, or projects already completed.

Evaluation Criteria:

Applications will be scored and ranked by panel based on the following criteria:

  • Project description and goals are clear and compelling, and are aligned with the applicant’s mission.
  • Proposal demonstrates a commitment to craft, artistic excellence and artistic merit, including appropriate compensation to artists
  • Proposal articulates the specific community/audience to be served and demonstrates authentic partnership or experience/knowledge of community/audience to be served, including articulating why you consider this community historically marginalized.
  • Capacity of organization to successfully deliver the program in year one, evaluate and adjust project for year two, and deliver a second year of the program. 
  • Project time frame and budget demonstrate realistic planning to complete the first year project by December 31, 2025.

Application

The 2025 Arts Access Grant cycle will open on September 20, 2024. Applicants will complete and submit applications through SVCREATES online application portal. A link to the portal will be posted on September 20, 2024.

  • Application requirements include description of audience/community to be engaged, a project description and goals, identification of project leader/director, and a year one project budget.
  • Grant request range is $8,000 to $20,000 per year of the two-year grant; budget may include up to 15% administrative/overhead costs.
  • Applications will be reviewed by SVCREATES staff and a panel of community leaders.
  • All grantees must recognize the County of Santa Clara and SVCREATES in collateral material.

Grantee Requirements

This grant program is funded in part by the National Endowment for the Arts, a federal agency. If you are offered a grant under this program, there are a few requirements you must meet. SVCREATES staff will provide a full orientation and support as needed to assist you in meeting these federal requirements. If you have any questions about these requirements prior to completing your application, please reach out to Alyssa Erickson: alyssae@svcreates.org

Federal requirements:

  • Grantees must have a Unique Employer Identifier (UEI) that reflects the organization’s legal name and current, physical address. You will need to submit your UEI to SVCREATES before you receive your grant funds. A UEI is easily requested through the System for Award Management (SAM.gov). SVCREATES staff will provide guidance in requesting your UEI.
  • Grantees must not be disbarred, suspended, or have any other exclusions or disqualifications from doing business with the federal government. This typically results from fraudulent activity. If this applies to your organization, you will know. But you will need to “certify” to SVCREATES that you are not excluded or disqualified. You will do this through your grant agreement.
  • Grantees will be required to track all expenditures made under this award and retain all financial records and other supporting documents related to the award for a period of three years from the date you submit your final report.
  • Grantees must ensure that the funded project is implemented in full accordance with the US Constitution, Federal Law, and public policy requirements: including, but not limited to, those protecting free speech, religious liberty, public welfare, the environment, and prohibiting discrimination.

SVCREATES requirements:

  • Grant awards are contingent on the completion of a grant agreement.
  • Renewal and payment of your grant award in year two will be contingent on SVCREATES available funding, grantee’s successful delivery of their project/program in year one, and submission of required reports.

Timeline: 

  • Application Opens: September 20, 2024
  • Applicant Info Session: October 1, 12-1pm Register here >>
  • Application Deadline: October 25, 2024
  • Application Review: November-December 2024
  • Award Notification: late-December 2024
  • Initial Grant Period: January 1, 2025 - December 31, 2025
  • Interim Reporting Deadline: 30 days following year-one program completion or December 1, 2025, whichever comes first.
  • Year-Two Renewal Notification: within 30 days following submission of interim report.
  • Year-Two Grant Period: January 1, 2026 - December 31, 2026

Arts Access Grantees


Applicant Info Session: October 1, 12-1pm Register here >>

Preview of the Application (PDF)

Key Dates:
Application Opens: September 20
Applicant Info Session: October 1, 12-1pm Register here >>
Application Deadline: October 25 @ 5pm
Award Notification: late-December 2024
Initial Grant Period: January 1, 2025 - December 31, 2025

Questions?
If you have questions about this program or application, please contact SVCREATES' Program Director, Alyssa Erickson.

Alyssa Erickson
408-998-2787 ext. 204
alyssae@svcreates.org